To apply, please send us your CV and Cover letter in English. CV only will not be considered. Applications should be sent by email to tripoli.job@solidarites-liban.org with the keyword "Admin assistant - your name" included in the subject NB: The vacancy may close before the deadline. Deadline: February 15, 2024 Salary: 1615 USD MISSION Goal / Purpose At his/her assigned base level, the administrative assistant supports the administrator in the opening of a new base, in the processing of accounting operations as well as all tasks relating to Human Resources Priorities for the first 2/3 months: HR: - Get to know the team and familiarize yourself with all the rules, procedures, SOPs, and internal staff regulations. - Become proficient in using the HR software (homere) and performing salary calculations. - Learn all aspects of filing/digital archiving related to the position. Finance: - Familiarize yourself with all internal tools and processes. - Be responsible for managing accounting documents and entries. - Handle petty cash management. - Manage the voucharization and archiving of accounting files. ROLES AND RESPONSIBILITIES Administrative management of personnel: • Welcome and participate in administrative briefing of new personnel • Assist the administrator for the administrative follow-up, the recruitment and hiring process • Ensure archiving and monitoring of individual dossiers and deliver all documents relative to the professional life of Solidarités International employees • Ensure the confidentiality of all HR datas • Participate in the monitoring of work contracts on the base • Collect payment details and integrate them into the Human resources management software (Homère) • Issue pay slips and supervise payment of salaries after approval by the administrator • Calculate taxes and duties and create pay records for the relevant organizations • Keep an organization chart up to date for the base • Assist the administrative in the organization and conduct of meetings with personnel representatives • Participate in the application of policies relating to salaries and benefits for Solidarités International • Monitor changes in the cost of living Team management • Train and support team members under his or her supervision • Ensure the minimal replacement of members of the admin services in case of absence (days of, sickness etc.) Treasury / accounting / management • Supervise the physical maintenance and safety of cash boxes • Prepare monthly closing, revision and integrity of accounts for the base • Issue vouchers, supervise archiving of records • Participate in audits or any checks issued by partners or head office, at the base level • Participate in the consolidation of budget follow ups and cash forecasts at the base level • Monitor due dates for payments of contracts managed by the administrative coordinator • List liquidity needs in concert with the admin coordinator • Carry out pay-outs and advances, within established guidelines • Keep the registry of cash pay-outs and the cashier’s register • Record budgetary transfers and keep accounting codes • Verify, before recording, that records conform to regulations and procedures of Solidarités International • Translate accounting documents if necessary • Exchange currencies at request of superiors • Verify cash balances daily and report any discrepancies to superior • Archive accounting records according to Solidarités procedures after a final verification of receipts etc. • Guarantee security of the cash and confidentiality of information Reporting / communication: • Participate in supervision of regulations in effect • Aid admin coordinator in relations with administrative authorities EDUCATION DEGREE DETAILS: Degree related to finance, HR and Business administration