INTERSOS is an International NGO that works to bring assistance to people in danger, victims of natural disasters and armed conflicts. Established in 1992 with support from the Italian Federation of Trade Unions, its actions are based on the values of solidarity, justice, human dignity, equal rights and opportunities for all people and respect for diversity and coexistence, paying particular attention to the most vulnerable and the unprotected. You may also like: norwegian people's aid is looking for Admin and Logistics Officer Job Purpose The Admin & Finance Officer is responsible for ensuring effective, efficient and accurate financial operations and application of administrative procedures in assigned area. Reports to: Head of Base (Line Manager) and Country Finance Coordinator (Technical Manager) Duty Station: Tripoli with regular field visits Position Type: Full Time Deadline: April 07, 2024 Generic Duties Finance Tasks Perform day to day financial transactions to ensure an up-to-date, accurate and documented finances. Receive and verify purchase requests, invoices and payment requests for office and project purchases. Check compliance with internal and donor procedures. Authorize and follow up on archiving purchase requests on IMP with clerk or support staff Process payments (Cash, Cheques, letters and transfers) as per the purchase requests on the IMP. Encoding/registration of payments for data entry in INTERSOS accountancy. Process backup reports after data entry. Present daily, weekly and monthly cash declarations. Liaise with the bank for the daily operations. Check all the procurement procedures (bids, offers, appraisals of quality and prices) and follow up with logistician for the contracts preparation for awarded suppliers. Monitor the level of expenses in relation to available budgets with PMs. Check the list of expenditures, prepare financial reports and maintain expenditures and supporting documents in compiled systems. Support PMs in Budget revision and Financial Plan and provide inputs for preparation of Budget proposals. Support PM in budget management; this includes forecasting future income and expenses, creating budgets and balance sheets, and ensuring that spending is within budget limits and donors’ requirements. Create and manage the base structure file in close coordination and collaboration with HoB and Country Finance coordinator, ensuring that the Base structure file is in line with the mission National structure file. Participate in the verification and audit visits accompanied by the Country Finance Coordinator or the Finance Manager. Provide financial support to the Finance Manager regarding Bank reconciliation. Ensure proper access to e-banking in order to monitor the bank movement of the base’s accounts. Prepare the bank reconciliation of the base’s accounts and register any missing expenses. Send the prepared reconciliation to Finance Manager for their check. Take part in preparing the monthly payroll by updating and verifying the data under the Finance department. Administrative Tasks Provide administrative support in order to ensure effective and efficient office operations. Support logisticians in maintaining complete and up to date inventory files. Monitor and order office supplies for Finance department need only. Maintain a tight and clear archiving system for all financial and administrative documents. Ensure the confidentiality and security of all financial files. Participate in staff Base meetings and contribute to/ follow up all the administrative issues. Verify timesheets on a monthly basis after receiving from HR officer. Team Management and Capacity Building Support in recruitment and selection of the Admin and Finance staff at base level. Train and develop admin/finance staff at base level on INTERSOS financial procedures, tools and accountancy programs. Support, coordinate and supervise the admin and finance team at base level and evaluate their performance. Other Specific Duties: Any additional task strictly related to the role and necessary for the implementation of the activities. Education: Bachelor degree in Finance or Accounting or similar field. Competencies: (Knowledge, Skills & Abilities) Professional Competencies: Minimum 4 years of relevant work experience in accounting and/or finance. Computer literacy (Word, Advanced Excel – proficient in formulas and charting, outlook) Analytical and reporting skills Behavioural competencies: Teamwork Excellent communication skills Excellent level of planning and organizing High degree of flexibility and adaptability, Ability to work under pressure Good level of problem solving and decision making Initiative Driving and achieving results High confidentiality and respect Attention to details Strategic vision Leadership: developing and motivating staffs Humanitarian motivation and commitment to INTERSOS values Respect of Intersos policies and procedures Apply before April 07, 2024 👇
