Assistant, Logistics

Program Description (Background) / Description du programme (contexte)

The Logistics Assistant position at the site of Bamenda is currently vacant following the resignation of the previous staff member. Working under the supervision and guidance of the Site Manager, the position is essential to ensuring the continuity of logistics operations and timely support to program activities. Recruiting a replacement is therefore necessary to maintain effective management of the site’s logistical needs and avoid operational disruptions.

Job Description

JOB SUMMARY: The Logistics Assistant assists in the delivery of Logistics services and support in accordance with International Medical Corps policies and procedures, donor and host country regulations.

The Logistics Assistant supports supervisor in the areas of office management, including related procurement, Fleet management and security.

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation:

MAIN TASKS AND RESPONSIBILITIES

Office management
• Focal Point for all the daily office activities and follow up
• Focal point on Monthly office payments Main office and Filed offices
• Responsible of the office stock inventory
• Perform regular visits to the field to update the stock sheet accordingly and coordinate with the procurement staff on the acquisition and delivery of supplies sites

Fleet Management
• Assists with weekly movements plan and in assigning planning to drivers accordingly.
• Assists in compiling field schedules on weekly basis and be in a direct contact with the focal points in each area.

Security
• Assist the security manager on; monitoring the evolving situation-inform the staff accordingly, updating the security documents for IMC mission as required.  

Logistics reports
• Assist in preparing logistics reports as tasked by manager

Fraud prevention
• Committed to fraud prevention, detection, reporting and fraud risk reduction as per IMC policies and procedures, donor rules and local laws and regulations.

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily comprehensive.

Job Requirements

MINIMUM QUALIFICATIONS

• Typically, a degree in Logistics, Supply Chain, transport Management or related area. Equivalent combination of relevant education and experience may be substituted as appropriate.
• Typically, 6 months experience in Procurement and/or Logistics
• Good interpersonal and team skills
• Commitment to and understanding of IMC’s aims, values and principles
• Knowledge of MS Office including MS Word, Excel, PowerPoint, and Outlook
• Ability to integrate and work well within multi-ethnic and multicultural team.
• Ability to work in harsh conditions, often in remote areas,
• Fluency in written and spoken English.
• Relevant qualifications or training courses

Additional Technical or Language Requirements / Exigences techniques ou linguistiques supplémentaires Fluent in written and spoken English As part of a global, humanitarian team dedicated to saving lives, easing suffering, and building self-reliance, International Medical Corps staff are responsible for adhering to our Code of Conduct and Ethics and for knowing and abiding by International Medical Corps policies and standards. All staff play a vital role in preventing violations of our Code of Conduct and Ethics, including conflicts of interest, fraud, corruption, and any kind of exploitation or abuse. International Medical Corps is also committed to providing a safe and healthy work environment free of harassment, bullying, and other misconduct, enabling staff to build and maintain professional, respectful working relationships. International Medical Corps prioritizes safeguarding the populations with whom we work from exploitation, neglect, or abuse of children and adults at risk, and/or any form of trafficking in persons. International Medical Corps is committed to engaging members of crisis-affected communities to participate in meaningful ways in a crisis response, including making informed decisions about the assistance they receive, mitigating potential risks, and holding us accountable for the commitments we make. All staff are expected to support International Medical Corps’ culture of accountability toward our stakeholders, particularly the crisis-affected communities and individuals we serve. As part of International Medical Corps’ commitment to a speak-up culture and as one of the primary ways we collectively hold ourselves accountable for complying with the ethical principles and standards of conduct outlined in the Code of Conduct and Ethics, all staff are required to report suspected or actual misconduct or violations of organizational policies. Our Code of Conduct and Ethics and Whistleblower Policy prohibit any form of retaliation against whistleblowers or individuals who report a concern in good faith. Staff who violate these protections may be subject to disciplinary action, up to and including termination of employment or contractual relationship with International Medical Corps.

Ethical Conduct at International Medical Corps / Conduite éthique au sein de l’International Medical Corps

Au sein d'une équipe humanitaire mondiale dédiée à sauver des vies, soulager la souffrance et renforcer l'autonomie, le personnel du Corps médical international est responsable de respecter notre Code de conduite et d'éthique ainsi que de connaître et de respecter les politiques et normes du Corps médical international. Tout le personnel joue un rôle essentiel dans la prévention des violations de notre Code de conduite et d'éthique, y compris les conflits d'intérêts, la fraude, la corruption et toute forme d'exploitation ou d'abus. International Medical Corps s'engage également à offrir un environnement de travail sûr et sain, sans harcèlement, intimidation et autres inconduites, permettant au personnel de construire et de maintenir des relations professionnelles et respectueuses. International Medical Corps accorde la priorité à la protection des populations avec lesquelles nous travaillons contre l'exploitation, la négligence ou les abus d'enfants et d'adultes à risque, et/ou toute forme de traite humaine. International Medical Corps s'engage à impliquer les membres des communautés touchées par la crise pour qu'ils participent de manière significative à une réponse à une crise, notamment en prenant des décisions éclairées sur l'aide reçue, en atténuant les risques potentiels et en nous tenant responsables des engagements que nous prenons. Tout le personnel est censé soutenir la culture de responsabilité de l'International Medical Corps envers nos parties prenantes, en particulier les communautés et individus touchés par la crise que nous servons. Dans le cadre de l'engagement d'International Medical Corps envers une culture du speak-up et comme l'un des principaux moyens par lesquels nous nous tenons collectivement responsables du respect des principes éthiques et normes de conduite définis dans le Code de conduite et d'éthique, tout le personnel est tenu de signaler les inconduites ou violations des politiques organisationnelles suspectées ou réelles. Notre Code de conduite et d'éthique ainsi que notre politique sur les lanceurs d'alerte interdisent toute forme de représailles contre les lanceurs d'alerte ou les individus qui signalent une préoccupation de bonne foi. Le personnel qui enfreint ces protections peut faire l'objet de mesures disciplinaires, allant jusqu'à la fin de l'emploi ou de la relation contractuelle avec International Medical Corps.

Equal Opportunities / Égalité des chances

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran. International Medical Corps est fier d'offrir des chances d'emploi égales à tous les employés et candidats qualifiés, sans distinction de race, couleur, religion, sexe, orientation sexuelle, origine nationale ou ethnique, âge, handicap ou statut de vétéran.